Privacy Policy

Last Updated: August 2, 2025

1. Introduction

The Nigeria Earth and Mineral Sciences Students (NAEMSS) eLibrary ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our platform ("Service"), including accessing geoscience resources and tools like the NAEMSS Scientific Calculator and GeoMap Studio. By using the Service, you consent to the practices described in this policy.

2. Information We Collect

We collect the following types of information to provide and improve the Service:

• Personal Information: When you sign up or use the Service, we collect your name, email address, matric number (if provided), and profile picture URL (optional).
• Usage Data: We may collect information about how you interact with the Service, such as pages visited, tools used (e.g., NAEMSS Grapher), and time spent on the platform.
• Newsletter Subscriptions: If you subscribe to our newsletter, we collect your email address.

3. How We Use Your Information

We use your information to provide, maintain, and enhance the NAEMSS eLibrary, including:

• Authenticating your account and personalizing your experience (e.g., displaying your name and profile picture).
• Providing access to academic resources, such as geoscience glossaries, mapping tools, and virtual lab simulations.
• Sending newsletters, updates, or notifications about the Service (with your consent).
• Analyzing usage patterns to improve platform functionality and content.

4. Data Sharing

We do not sell or rent your personal information. We may share your information in the following cases:

• Service Providers: With third-party providers (e.g., Firebase for authentication, FormSubmit for newsletters) to operate the Service, subject to strict confidentiality agreements.
• Legal Requirements: If required by law or to protect the rights, safety, or property of NAEMSS eLibrary or others.
• Academic Purposes: Anonymized data may be shared with university partners for research or educational purposes.

5. Data Security

We implement reasonable security measures, such as encryption via Firebase Authentication, to protect your personal information from unauthorized access or disclosure. However, no online platform is completely secure, and we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

6. Your Rights

As a user, you have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Update your name, email, or profile picture via the user dashboard.
• Deletion: Request deletion of your account by contacting info@naemsslibrary.com.
• Opt-Out: Unsubscribe from newsletters using the link provided in emails or by contacting us.

7. Cookies and Tracking

The NAEMSS eLibrary does not currently use cookies or similar tracking technologies. If implemented in the future, we will notify you and provide options to manage cookie preferences. Third-party services (e.g., Firebase Analytics) may use tracking for usage analysis, as described in their privacy policies.

8. Third-Party Links

The Service includes links to third-party websites, such as QGIS, ObsPy, and PhET simulations. These sites have their own privacy policies, and NAEMSS eLibrary is not responsible for their practices. We encourage you to review the privacy policies of any third-party sites you visit.

9. Children’s Privacy

The NAEMSS eLibrary is intended for university students and is not directed at individuals under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have such information, please contact us at naemsselibrary@gmail.com to request its removal.

10. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify users of significant changes via email or a notice on the platform. Your continued use of the Service after updates constitutes acceptance of the revised policy.

11. Contact Information

For questions or concerns about this Privacy Policy or your personal information, please contact us at:

• Email: naemsselibrary@gmail.com
• Phone: +234 123 456 7890
• Address: NAEMSS Secretariat, University Campus, Nigeria

By using the NAEMSS eLibrary, you acknowledge that you have read and understood this Privacy Policy.